Part C Data Tips – Start of A New Reporting Year

Graphic of people working together

Authors: Margo Smith and Lisa Backer
Contributors: DaSy’s Data Managers Learning Community

The dates below have been updated to reflect the most recent information (September 29, 2023) from the EDFacts Partner Support Center.

The Part C Data Managers Learning Community recommends these top Part C Annual Data tasks to tackle now as “SPP/APR Season” is quickly approaching.

Join DaSy’s Data Managers’ Office Hours on the second and fourth Tuesday of every month from 2:00 PM to 2:30 PM ET / 11:00 AM to 11:30 AM PT.
Please call your DaSy State Technical Assistance Liaison for the zoom link.

✅ Data Governance and Infrastructure Development

Make sure all involved in collecting and reporting data at all levels of the system are prepared to implement new and ongoing processes. This is the perfect opportunity to distribute, clarify and update documentation using the DaSy Part C Data Processes Toolkit.

  • Review any changes to the state’s data system, or changes in personnel and their respective roles.
  • Work with Lead Agency, local early intervention services (EIS) programs, vendors, governance personnel, and other stakeholders to support necessary changes to data and procedures.
  • Train local programs on data submission requirements.
  • Disseminate to local programs adequate detail associated with Lead Agency data business rules (with enough lead time so local programs can understand and disseminate rules with any vendors).

✅ Exiting Data and Dispute Resolution Data

  • Begin review of Exiting Part C data collection(s) for the year that just ended: submit by 11:59:59 p.m. Eastern Time on Wednesday, February 21, 2024.
  • Begin review of Dispute Resolution Part C data collection(s) for the year that just ended: submit by 11:59:59 p.m. Eastern Time on Wednesday, November 15, 2023.
  • Contact local Early Intervention programs with any anomalies or data quality issues.


It’s going to get hectic sooner than you think! Spend time now to prepare as much as possible.

  • Begin a preliminary review of some of the APR data.
  • What changes are needed to the family survey? Make progress on those changes now.
  • Review upcoming federal and state collection requirements against current collection processes.

If you need support in any of these areas, DaSy specialists can help. Please call your DaSy State Technical Assistance Liaison with any questions.


Intended Audience

Primarily Part C Data Managers, Part C Coordinators, 619 Coordinators, their staffs/coworkers, and local program leaders and staff

About the Authors

Lisa Backer

Lisa Backer is a DaSy consultant. After a 20-year career with the Minnesota Department of Education, Lisa currently works for SpEd Forms, a special education software company serving districts in Minnesota and Wisconsin. She was an ECSE teacher and district administrator for 13 years before transitioning to state agency work. During her tenure with MDE, Lisa helped lead the development of the child outcomes measurement system and the early child real-time data warehouse. She actively oversaw the creation of the Centers of Excellence, the professional development initiative that works to support districts to effectively implement evidence-based practices, including the Pyramid Model.

Photo: Margo Smith

Margo Smith is a DaSy consultant providing communications and other support for DaSy TA products. She has a background in journalism, data visualization, and data use in early childhood care and education TA.


Published October 2023.