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Reports and briefs developed by the Center for IDEA Early Childhood Data Systems (DaSy Center) in response to state-identified needs.
2021
A State Guide on Identifying, Correcting, and Reporting Noncompliance with IDEA RequirementsThe Individuals with Disabilities Education Act (IDEA) requires states to monitor and enforce IDEA Part C and Part B requirements, with a primary focus on those requirements that are most ...Read more
2021 State Learning OpportunitiesThe OSEP-funded Early Childhood Technical Assistance (TA) Centers are pleased to announce a variety of new and ongoing opportunities to build individual and state capacity around implementation of IDEA 0-5. ...Read more
OSEP Early Childhood TA Centers FlyerThe OSEP Early Childhood TA Centers flyer is designed to help states better understand the content focus of the OSEP TA centers and the network of parent centers that respond ...Read more
Building the Case to Expand Medicaid and Private Insurance for Early InterventionThese video interviews recounting state stories, a planning tool, and related presentations are integrated components to maximize your learning and provide the information you need to be successful expanding coverage ...Read more
Improving Part C Results and Compliance: A Six-Step Inquiry CycleThis six-step inquiry process helps states improve educational results and functional outcomes for children with disabilities while ensuring compliance with Individuals with Disabilities Education Act (IDEA) through state monitoring activities. ...Read more
Part C Child Find Self-Assessment: Quick Start GuideThe Part C Child Find Self-Assessment: Quick Start Guide, developed by DaSy and ECTA, is designed to help state leaders consider common areas of need and challenges related to Child ...Read more
New Remote Screening, Evaluation, and Assessment ResourcesMany assessment practices can be successfully implemented even when the practitioner cannot be in the same room with the child and family such as during the COVID-19 pandemic. The resources ...Read more
IDEA Part C Data NotesThe IDEA Part C Data Notes brief describes the purpose of data notes for Part C 618 data collections and how they are used in OSEP’s data quality review process. ...Read more
2020
Assessment Tools for Planning Instruction and Monitoring Young Children’s Progress RemotelyThis table includes instruments that compare a child’s performance against a set of standards or criteria that often reflect developmental sequences. Assessment Tools for Planning Instruction and Monitoring Young Children’s Progress ...Read more
Norm-Referenced Assessment Tools for Children Birth to Age Five Years with Potential for Remote Administration for Eligibility DeterminationThis table includes standardized instruments which provide information on a child’s performance relative to a norming group. Norm-Referenced Assessment Tools for Children Birth to Age Five Years with Potential for Remote ...Read more
Screening Tools for Children Birth to Age Five Years with Potential for Remote AdministrationThis table includes tools which provide information about whether a child’s performance is consistent with age-expected functioning or needs further evaluation. Screening Tools for Children Birth to Age Five Years with ...Read more
New DaSy Part C Data Quick Reference GuideThis new DaSy Part C Data Quick Reference Guide is to assist your staff in bringing important information about IDEA Part C data requirements into one document, along with links ...Read more
Determining A Child’s Eligibility for Early Intervention Services RemotelyIncluded here are guidance, considerations, and resources for state staff and local practitioners who are determining Part C eligibility remotely. As a result of COVID-19, many states are having to ...Read more
COS Completion When Teams Can’t Meet In PersonThis document is intended to assist teams conducting COS rating determination meetings using telecommunication devices such as phones and/or computers with or without video to have discussions with team members ...Read more
IDEA Child Outcomes Highlights for FFY2018The Individuals with Disabilities Education Act (IDEA) funds programs providing services designed to assist children with a range of delays and disabilities in achieving individualized developmental and functional goals. The ...Read more
The Early Childhood TA Response During the COVID-19 CrisisWe are all working to address the best way to proceed with our work and our personal lives. We have adopted the following principles as we continue to focus on ...Read more
Key Part C Data Considerations during COVID-19The purpose of this document is to provide a preliminary set of data considerations for Part C systems to understand the evolving impact of COVID-19 on services, programs and administrative ...Read more
Child Find Self-AssessmentThe Child Find Self-Assessment (CFSA) is a valuable tool for State IDEA Part C programs seeking to improve their child find efforts. Developed by the Office of Special Education Programs ...Read more
2019
619 Child Outcomes Data Completeness CalculatorThis 619 Child Outcomes Data Completeness Calculator is an Excel-based analytic tool that can be used to determine the percent of children exiting the program with complete child outcomes data ...Read more
Part C Child Find Funnel Chart ToolThe Child Find Funnel Chart tool is an Excel template for displaying data about infants and toddlers at each step of the Part C process, from referral through exit, for ...Read more
Evaluating the Implementation of Evidence-based Practices—Tip Sheet SeriesIntroduction Key Terms and Definitions 1. What to Measure 2. Characteristics of a High-Quality Measurement Tool 3. Establishing a Fidelity Threshold 4. Summarizing Data for Decision-making Printer-Friendly PDFs: Intro to the Series | Entire Tip Sheet ...Read more
2018
Excel calculator for computing the Number and Percentage of Infants and Toddlers who did not Receive Early Intervention Services for at Least Six MonthsThis Excel tool can be used to compute the difference between valid entry and exit dates for children receiving early intervention services and count the number of children with less ...Read more
Guidance for computing the Number and Percentage of Infants and Toddlers who did not Receive Early Intervention Services for at Least Six MonthsThis Word document provides guidance for states that can support the calculation of the Number and Percentage of Infants and Toddlers who Received Early Intervention Services for at Least Six ...Read more
Identify Meaningful Differences in Child FindThis Excel-based calculator allows states to make several comparisons related to the percentage of infants and toddlers served: State percentage compared to state target, local program percentage compared to ...Read more
Age Anchoring Guidance for Determining Child Outcomes Summary (COS) RatingsThis 2018 document provides answers to commonly asked questions about age anchoring as it applies to the COS process. It is designed as a reference for practitioners, as well as ...Read more
Extending the COS Process Module: Professional Development ActivitiesThese 2018 documents are intended to help states supplement and reinforce the information in the Child Outcomes Summary (COS) Process online learning module. Guidance for Preparing and Implementing Effective Training ...Read more
Year-to-Year Changes in State Child Outcomes Data: What Do They Mean?Interpreting year-to-year change in statewide child outcomes data requires understanding the possible reasons for fluctuations. This brief is designed to help stakeholders learn what questions to ask to understand year-to-year ...Read more
Strengthening SSIP Evaluations with Qualitative MethodsThis 2018 report provides a broad overview of what qualitative research methods are, as well as examples and suggestions for collection high-quality qualitative data. Additionally, the report offers examples of ...Read more
Fiscal Data Profile TemplateFor a Part C system, the fiscal data profile depicts demographic, service delivery, infrastructure, and administrative data in a variety of ways to make the fiscal data more comprehensible to ...Read more
Telling Your SSIP Story in an Infographic: Strategies, Tips, and ExamplesThis 2018 brief offers guidance on the varied uses/audiences for infographics, best practices for creating infographics, and examples of state SSIP infographics. It also offers an exemplar SSIP infographic and ...Read more
2017
State Family Outcomes Measurement System (S-FOMS) Framework and Self-AssessmentThis framework, originally developed by the Early Childhood Outcomes (ECO) Center, identifies 7 key components of a high-quality family outcomes measurement system at the state level. The following resources were ...Read more
State Child Outcomes Measurement System (S-COMS) Framework and Self-AssessmentThis framework developed by ECTA and DaSy identifies 7 key components of a high-quality child outcomes measurement system at the local level. The following resources were developed for local Part ...Read more
Summarizing and Reporting ECTA System Framework Self-Assessment Data to Demonstrate Infrastructure Improvements for SSIP Phase IIIDeveloped by ECTA and DaSy, this document is designed to illustrate how a state might summarize and report data gathered through the System Framework self-assessment process to document infrastructure improvements ...Read more
Local Child Outcomes Measurement System (L-COMS)This 2017 resource provides a framework that identifies seven key components of a high-quality child outcomes measurement system at the local level. The L-COMS and two related resources were developed ...Read more
State Early Childhood Inclusion Self-AssessmentThis 2017 self-assessment tool provides a framework for examining key aspects of a State infrastructure that are useful for promoting high quality inclusive practices, programs and policies. The sections of ...Read more
Informed & Ready: Questions Part C and Part B 619 Program Leaders Should Ask About an Early Childhood Integrated Data SystemThis 2017 brief discusses the benefits for Part C and Part B 619 program leaders of participating in an ECIDS, explores some of the questions that these leaders need to ...Read more
Refining Your Evaluation: Refining Intended SSIP OutcomesThis 2017 document is designed for states who are currently working to refine and refocus their short and/or long term intended SSIP outcomes. It includes a worksheet to support states ...Read more
Refining Your Evaluation: Refining S.M.A.R.T. Performance IndicatorsThis 2017 document is designed to assist states develop or refine their SSIP performance indicators. It includes a worksheet with a series of questions based on S.M.A.R.T. criteria (Specific, Measurable, ...Read more
Refining Your Evaluation: Data Pathway — From Source to UseThis 2017 reference tool includes a series of steps that are required to collect high quality data needed to evaluate SSIP implementation and outcomes. These steps can help states ...Read more
Recommended Resources for Planning to Evaluate Program Improvement Efforts (including the SSIP)This collection provides a list of recommended existing resources for state Part C and Part B 619 staff and technical assistance (TA) providers to utilize to support evaluation planning for ...Read more
2016
SSIP Phase III Process GuideThis 2016 guide includes key considerations and resources to support states in implementing the SSIP and evaluating implementation progress and outcomes. Particularly useful are the Key Terms section, the lists ...Read more
Framework Self-Assessment Comparison ToolThe Excel-based Self-Assessment Comparison Tool is intended to provide states with a mechanism to examine changes over time in the implementation of one or more components/subcomponents of the ECTA and ...Read more
Maryland: Establishing Partnerships to Build Data Use CapacityThis 2016 State Spotlight describes the partnership between the Maryland State Department of Education (MSDE) and the Johns Hopkins University Center for Technology in Education to build a statewide longitudinal ...Read more
Avoid the Pitfalls: Benefits of Formal Part C Data System GovernanceThis 2016 brief promotes formal data governance for Part C data by describing lessons learned from other industries; outlining the risks of informal data governance and benefits of formal data ...Read more
Health Insurance Portability and Accountability Act (HIPAA) Frequently Asked QuestionsThis 2016 document provides an orientation to the Health Insurance Portability and Accountability Act (HIPAA) for Part C and Part B 619 agencies, programs, and service providers. Through answering frequently ...Read more
Data Linkages Between Part C and Part B – Transition NotificationThis 2016 state spotlight describes how Kansas and Wisconsin implemented changes to their data systems and program practices to meet new IDEA notification requirements for the transition from Part C ...Read more
Building a Better Data System: What Are Process and Data Models?This 2016 document provides an overview of process modeling and data modeling and explains the value of each in the development or major enhancement of data systems. Process modeling and ...Read more- Using Fiscal Data to Inform a State’s Part C Allocation MethodologyThis 2016 document is designed to provide state Part C staff with guidance on using fiscal data to analyze and revise their allocation methodology. Allocation methodology is the process – ...Read more
Considerations for Making Changes to SiMR Baseline and TargetsThis 2016 white paper outlines factors for Part C and Part B state agencies to consider when revising SiMR baselines or targets. This paper addresses questions Part C and Part ...Read more
2015
SSIP Phase II Process GuideThis 2015 guide (updated in March of 2016) describes the steps needed to accomplish the work of the three components of Phase II. The SSIP Phase II Process Guide is ...Read more- Use of Data for Fiscal Management of State Part C SystemsThis 2015 document is designed to increase the knowledge and skills of lead agency staff regarding the use of data for appropriate fiscal management of Part C. It provides an ...Read more
Sample SSIP Action Plan TemplateThis 2015 sample action plan template provides states with a suggested, but not required, format and examples of potential content to assist them in completing their Phase II SSIP improvement ...Read more
Key Considerations for Initiating and Planning a New Data System or Major Data System EnhancementThis 2015 document presents key considerations in the form of questions that can be used to help clarify program needs when planning for data system development or enhancement. These ...Read more
Developing and Sharing Your Business Requirements to Build a Better Data SystemThis 2015 document follows Key Considerations for Initiating and Planning a New Data System or Major Data System Enhancement and provides Part C/619 staff with an introduction to business requirements, ...Read more
Critical Questions About Early Intervention and Early Childhood Special EducationThis 2015 resource can help states examine their data systems, improve programs, and better serve children and families. The questions are grouped into Child & Family, Practitioner, and Local ...Read more
Critical Questions About Early Intervention and Early Childhood Special EducationThis 2015 resource compiles a set of Critical Questions that a quality state data system for early intervention (EI) or early childhood special education (ECSE) should provide data to answer. ...Read more- Recommended Resources for Planning to Evaluate Program Improvement Efforts (including the SSIP)This collection provides a list of recommended existing resources for state Part C and Part B 619 staff and technical assistance (TA) providers to utilize to support evaluation planning for ...Read more
Self-Assessment for ECTA and DaSy FrameworksDeveloped by DaSy and ECTA, the self-assessment is an Excel-based tool that provides a structure for state Part C and Section 619/Preschool programs to record the current status of their ...Read more
Making the Right Call: Improving State Capacity to Meet the Data Collection and Reporting RequirementsThis 2015 flyer (revised in 2017) summarizes the goals and focus areas of each of the four Office of Special Education (OSEP) Technical Assistance (TA) Centers funded to offer resources ...Read more
Planning, Conducting, and Documenting Data Analysis for Program ImprovementThis 2015 document was developed to help technical assistance (TA) providers and state staff define and limit the scope of data analysis for program improvement efforts, including the State Systemic ...Read more
Alaska: Improving Referrals of Victims of Maltreatment to the IDEA Part C ProgramThis 2015 state spotlight document describes how Alaska Part C improved the referral of children from Child Welfare to the Individuals with Disabilities Education Act (IDEA) Part C Program by ...Read more
Working with Stakeholders to Identify Potential Improvement Strategies for Program Improvement (Including the SSIP)This 2015 quick reference guide is designed to assist states in understanding what information needs to be available in order for stakeholders to assist in selecting potential improvement strategies that ...Read more
Types of Data SystemsThis 2015 brief describes and compares four common types of data systems that support data from Part C/619 programs: static/reporting, transactional, federated, and centralized. By Tate Gould, Amy Nicholas, Tony Ruggiero, ...Read more
2014
Data Sharing Agreement Checklist for IDEA Part C and Part B 619 Agencies and ProgramsThis 2014 document is an adaptation of the 2012 release of “Data Sharing Agreement Checklist” intended for K-12 audiences. Presented as a checklist, the document summarizes the requirements for the ...Read more- SSIP Phase I Writing Guide: Indicator 11This 2014 guide is intended to support state Part C programs in developing the narrative for Phase I of the SSIP. The guide combines information from a number of key ...Read more
- Understanding and Using Fiscal Data: A Guide for Part C State StaffThis 2014 document provides an overview of the critical role of fiscal data in state Part C systems. The information is intended to help state Part C lead agency staff ...Read more
Data De-identification: An Overview of Basic TermsThis 2014 document is intended to assist early intervention service programs and providers and preschool special education programs and agencies in maintaining compliance with privacy and confidentiality requirements under IDEA ...Read more
Frequently Asked Questions: IDEA Early Childhood – Disclosure AvoidanceThis 2014 document is an adaptation of the 2012 release of Frequently Asked Questions – Disclosure Avoidance intended for K-12 audiences. Presented here in the form of responses to frequently ...Read more- Who Are You Going to Call?This 2014 flyer clarifies the roles of four OSEP Technical Assistance Centers (DaSy, ECTA, IDC, & ECPC) that respond to early childhood state requests and provides examples of who to ...Read more
SSIP Phase I RoadmapThis 2014 document provides a description of the activities involved in the development of the SSIP (SPP/APR Indicators C11 and B17) due to OSEP on April 1, 2015. The roadmap ...Read more- The ABCs of Data DictionariesThis 2014 brief provides an overview of the basic components of a data dictionary and is designed to educate and inform IDEA Part C and Part B 619 state staff ...Read more
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