Reports and briefs developed by the Center for IDEA Early Childhood Data Systems (DaSy Center) in response to state-identified needs.
2021
- Improving Part C Results and Compliance: A Six-Step Inquiry CycleThis six-step inquiry process helps states improve educational results and functional outcomes for children with disabilities while ensuring compliance with Individuals with Disabilities Education Act (IDEA) through state monitoring activities. ...
IDEA Part C Data Notes
The IDEA Part C Data Notes brief describes the purpose of data notes for Part C 618 data collections and how they are used in OSEP’s data quality review process. ...
2020
Assessment Tools for Planning Instruction and Monitoring Young Children’s Progress Remotely
This table includes instruments that compare a child’s performance against a set of standards or criteria that often reflect developmental sequences. Assessment Tools for Planning Instruction and Monitoring Young Children’s Progress ...Norm-Referenced Assessment Tools for Children Birth to Age Five Years with Potential for Remote Administration for Eligibility Determination
This table includes standardized instruments which provide information on a child’s performance relative to a norming group. Norm-Referenced Assessment Tools for Children Birth to Age Five Years with Potential for Remote ...Screening Tools for Children Birth to Age Five Years with Potential for Remote Administration
This table includes tools which provide information about whether a child’s performance is consistent with age-expected functioning or needs further evaluation. Screening Tools for Children Birth to Age Five Years with ...New DaSy Part C Data Quick Reference Guide
This new DaSy Part C Data Quick Reference Guide is to assist your staff in bringing important information about IDEA Part C data requirements into one document, along with links ...Determining A Child’s Eligibility for Early Intervention Services Remotely
Included here are guidance, considerations, and resources for state staff and local practitioners who are determining Part C eligibility remotely. As a result of COVID-19, many states are having to ...COS Completion When Teams Can’t Meet In Person
This document is intended to assist teams conducting COS rating determination meetings using telecommunication devices such as phones and/or computers with or without video to have discussions with team members ...IDEA Child Outcomes Highlights for FFY2018
The Individuals with Disabilities Education Act (IDEA) funds programs providing services designed to assist children with a range of delays and disabilities in achieving individualized developmental and functional goals. The ...2020 State Learning Opportunities
The OSEP-funded Early Childhood Technical Assistance (TA) Centers are pleased to announce a variety of new and ongoing opportunities to build individual and state capacity around implementation of IDEA 0-5. ...The Early Childhood TA Response During the COVID-19 Crisis
We are all working to address the best way to proceed with our work and our personal lives. We have adopted the following principles as we continue to focus on ...Key Part C Data Considerations during COVID-19
The purpose of this document is to provide a preliminary set of data considerations for Part C systems to understand the evolving impact of COVID-19 on services, programs and administrative ...
2019
619 Child Outcomes Data Completeness Calculator
This 619 Child Outcomes Data Completeness Calculator is an Excel-based analytic tool that can be used to determine the percent of children exiting the program with complete child outcomes data ...Read morePart C Child Find Funnel Chart Tool
The Child Find Funnel Chart tool is an Excel template for displaying data about infants and toddlers at each step of the Part C process, from referral through exit, for ...Read moreEvaluating the Implementation of Evidence-based Practices—Tip Sheet Series
Introduction Key Terms and Definitions 1. What to Measure 2. Characteristics of a High-Quality Measurement Tool 3. Establishing a Fidelity Threshold 4. Summarizing Data for Decision-making Printer-Friendly PDFs: Intro to the Series | Entire Tip Sheet ...Read more
2018
Excel calculator for computing the Number and Percentage of Infants and Toddlers who did not Receive Early Intervention Services for at Least Six Months
This Excel tool can be used to compute the difference between valid entry and exit dates for children receiving early intervention services and count the number of children with less ...Read moreGuidance for computing the Number and Percentage of Infants and Toddlers who did not Receive Early Intervention Services for at Least Six Months
This Word document provides guidance for states that can support the calculation of the Number and Percentage of Infants and Toddlers who Received Early Intervention Services for at Least Six ...Read moreIdentify Meaningful Differences in Child Find
This Excel-based calculator allows states to make several comparisons related to the percentage of infants and toddlers served: State percentage compared to state target, local program percentage compared to ...Read moreAge Anchoring Guidance for Determining Child Outcomes Summary (COS) Ratings
This 2018 document provides answers to commonly asked questions about age anchoring as it applies to the COS process. It is designed as a reference for practitioners, as well as ...Read moreExtending the COS Process Module: Professional Development Activities
These 2018 documents are intended to help states supplement and reinforce the information in the Child Outcomes Summary (COS) Process online learning module. Guidance for Preparing and Implementing Effective Training ...Read moreYear-to-Year Changes in State Child Outcomes Data: What Do They Mean?
Interpreting year-to-year change in statewide child outcomes data requires understanding the possible reasons for fluctuations. This brief is designed to help stakeholders learn what questions to ask to understand year-to-year ...Read moreStrengthening SSIP Evaluations with Qualitative Methods
This 2018 report provides a broad overview of what qualitative research methods are, as well as examples and suggestions for collection high-quality qualitative data. Additionally, the report offers examples of ...Read moreFiscal Data Profile Template
For a Part C system, the fiscal data profile depicts demographic, service delivery, infrastructure, and administrative data in a variety of ways to make the fiscal data more comprehensible to ...Read moreTelling Your SSIP Story in an Infographic: Strategies, Tips, and Examples
This 2018 brief offers guidance on the varied uses/audiences for infographics, best practices for creating infographics, and examples of state SSIP infographics. It also offers an exemplar SSIP infographic and ...Read more
2017
State Family Outcomes Measurement System (S-FOMS) Framework and Self-Assessment
This framework, originally developed by the Early Childhood Outcomes (ECO) Center, identifies 7 key components of a high-quality family outcomes measurement system at the state level. The following resources were ...Read moreState Child Outcomes Measurement System (S-COMS) Framework and Self-Assessment
This 2017 framework developed by ECTA and DaSy identifies 7 key components of a high-quality child outcomes measurement system at the local level. The following resources were developed for local ...Read moreLongitudinal Summary Statements Graphing Templates
These Microsoft Excel templates allow states to create longitudinal graphs of their state’s summary statements. After entering state summary statement data into the worksheet, users can copy and paste the ...Read moreSummarizing and Reporting ECTA System Framework Self-Assessment Data to Demonstrate Infrastructure Improvements for SSIP Phase III
Developed by ECTA and DaSy, this document is designed to illustrate how a state might summarize and report data gathered through the System Framework self-assessment process to document infrastructure improvements ...Read moreLocal Child Outcomes Measurement System (L-COMS)
This 2017 resource provides a framework that identifies seven key components of a high-quality child outcomes measurement system at the local level. The L-COMS and two related resources were developed ...Read moreState Early Childhood Inclusion Self-Assessment
This 2017 self-assessment tool provides a framework for examining key aspects of a State infrastructure that are useful for promoting high quality inclusive practices, programs and policies. The sections of ...Read moreInformed & Ready: Questions Part C and Part B 619 Program Leaders Should Ask About an Early Childhood Integrated Data System
This 2017 brief discusses the benefits for Part C and Part B 619 program leaders of participating in an ECIDS, explores some of the questions that these leaders need to ...Read moreRefining Your Evaluation: Refining Intended SSIP Outcomes
This 2017 document is designed for states who are currently working to refine and refocus their short and/or long term intended SSIP outcomes. It includes a worksheet to support states ...Read moreRefining Your Evaluation: Refining S.M.A.R.T. Performance Indicators
This 2017 document is designed to assist states develop or refine their SSIP performance indicators. It includes a worksheet with a series of questions based on S.M.A.R.T. criteria (Specific, Measurable, ...Read moreRefining Your Evaluation: Data Pathway — From Source to Use
This 2017 reference tool includes a series of steps that are required to collect high quality data needed to evaluate SSIP implementation and outcomes. These steps can help states ...Read moreRecommended Resources for Planning to Evaluate Program Improvement Efforts (including the SSIP)
This collection provides a list of recommended existing resources for state Part C and Part B 619 staff and technical assistance (TA) providers to utilize to support evaluation planning for ...Read more
2016
SSIP Phase III Process Guide
This 2016 guide includes key considerations and resources to support states in implementing the SSIP and evaluating implementation progress and outcomes. Particularly useful are the Key Terms section, the lists ...Read moreFramework Self-Assessment Comparison Tool
The Excel-based Self-Assessment Comparison Tool is intended to provide states with a mechanism to examine changes over time in the implementation of one or more components/subcomponents of the ECTA and ...Read moreMaryland: Establishing Partnerships to Build Data Use Capacity
This 2016 State Spotlight describes the partnership between the Maryland State Department of Education (MSDE) and the Johns Hopkins University Center for Technology in Education to build a statewide longitudinal ...Read moreAvoid the Pitfalls: Benefits of Formal Part C Data System Governance
This 2016 brief promotes formal data governance for Part C data by describing lessons learned from other industries; outlining the risks of informal data governance and benefits of formal data ...Read moreHealth Insurance Portability and Accountability Act (HIPAA) Frequently Asked Questions
This 2016 document provides an orientation to the Health Insurance Portability and Accountability Act (HIPAA) for Part C and Part B 619 agencies, programs, and service providers. Through answering frequently ...Read moreData Linkages Between Part C and Part B – Transition Notification
This 2016 state spotlight describes how Kansas and Wisconsin implemented changes to their data systems and program practices to meet new IDEA notification requirements for the transition from Part C ...Read moreBuilding a Better Data System: What Are Process and Data Models?
This 2016 document provides an overview of process modeling and data modeling and explains the value of each in the development or major enhancement of data systems. Process modeling and ...Read moreUsing Fiscal Data to Inform a State’s Part C Allocation Methodology
This 2016 document is designed to provide state Part C staff with guidance on using fiscal data to analyze and revise their allocation methodology. Allocation methodology is the process – ...Read moreConsiderations for Making Changes to SiMR Baseline and Targets
This 2016 white paper outlines factors for Part C and Part B state agencies to consider when revising SiMR baselines or targets. This paper addresses questions Part C and Part ...Read more
2015
SSIP Phase II Process Guide
This 2015 guide (updated in March of 2016) describes the steps needed to accomplish the work of the three components of Phase II. The SSIP Phase II Process Guide is ...Read moreUse of Data for Fiscal Management of State Part C Systems
This 2015 document is designed to increase the knowledge and skills of lead agency staff regarding the use of data for appropriate fiscal management of Part C. It provides an ...Read moreSample SSIP Action Plan Template
This 2015 sample action plan template provides states with a suggested, but not required, format and examples of potential content to assist them in completing their Phase II SSIP improvement ...Read moreKey Considerations for Initiating and Planning a New Data System or Major Data System Enhancement
This 2015 document presents key considerations in the form of questions that can be used to help clarify program needs when planning for data system development or enhancement. These ...Read moreDeveloping and Sharing Your Business Requirements to Build a Better Data System
This 2015 document follows Key Considerations for Initiating and Planning a New Data System or Major Data System Enhancement and provides Part C/619 staff with an introduction to business requirements, ...Read moreCritical Questions About Early Intervention and Early Childhood Special Education
This 2015 resource can help states examine their data systems, improve programs, and better serve children and families. The questions are grouped into Child & Family, Practitioner, and Local ...Read moreCritical Questions About Early Intervention and Early Childhood Special Education
This 2015 resource compiles a set of Critical Questions that a quality state data system for early intervention (EI) or early childhood special education (ECSE) should provide data to answer. ...Read moreEarly Childhood IDEA Centers on Call
This 2015 flyer was designed to help states better understand the content focus of the five Office of Special Education Programs (OSEP) TA centers that respond to requests for technical ...Read moreRecommended Resources for Planning to Evaluate Program Improvement Efforts (including the SSIP)
This collection provides a list of recommended existing resources for state Part C and Part B 619 staff and technical assistance (TA) providers to utilize to support evaluation planning for ...Read moreSelf-Assessment for ECTA and DaSy Frameworks
Developed by DaSy and ECTA, the self-assessment is an Excel-based tool that provides a structure for state Part C and Section 619/Preschool programs to record the current status of their ...Read moreMaking the Right Call: Improving State Capacity to Meet the Data Collection and Reporting Requirements
This 2015 flyer (revised in 2017) summarizes the goals and focus areas of each of the four Office of Special Education (OSEP) Technical Assistance (TA) Centers funded to offer resources ...Read morePlanning, Conducting, and Documenting Data Analysis for Program Improvement
This 2015 document was developed to help technical assistance (TA) providers and state staff define and limit the scope of data analysis for program improvement efforts, including the State Systemic ...Read moreAlaska: Improving Referrals of Victims of Maltreatment to the IDEA Part C Program
This 2015 state spotlight document describes how Alaska Part C improved the referral of children from Child Welfare to the Individuals with Disabilities Education Act (IDEA) Part C Program by ...Read moreWorking with Stakeholders to Identify Potential Improvement Strategies for Program Improvement (Including the SSIP)
This 2015 quick reference guide is designed to assist states in understanding what information needs to be available in order for stakeholders to assist in selecting potential improvement strategies that ...Read moreTypes of Data Systems
This 2015 brief describes and compares four common types of data systems that support data from Part C/619 programs: static/reporting, transactional, federated, and centralized. By Tate Gould, Amy Nicholas, Tony Ruggiero, ...Read more
2014
Data Sharing Agreement Checklist for IDEA Part C and Part B 619 Agencies and Programs
This 2014 document is an adaptation of the 2012 release of “Data Sharing Agreement Checklist” intended for K-12 audiences. Presented as a checklist, the document summarizes the requirements for the ...Read moreSSIP Phase I Writing Guide: Indicator 11
This 2014 guide is intended to support state Part C programs in developing the narrative for Phase I of the SSIP. The guide combines information from a number of key ...Read moreUnderstanding and Using Fiscal Data: A Guide for Part C State Staff
This 2014 document provides an overview of the critical role of fiscal data in state Part C systems. The information is intended to help state Part C lead agency staff ...Read moreData De-identification: An Overview of Basic Terms
This 2014 document is intended to assist early intervention service programs and providers and preschool special education programs and agencies in maintaining compliance with privacy and confidentiality requirements under IDEA ...Read moreFrequently Asked Questions: IDEA Early Childhood – Disclosure Avoidance
This 2014 document is an adaptation of the 2012 release of Frequently Asked Questions – Disclosure Avoidance intended for K-12 audiences. Presented here in the form of responses to frequently ...Read moreWho Are You Going to Call?
This 2014 flyer clarifies the roles of four OSEP Technical Assistance Centers (DaSy, ECTA, IDC, & ECPC) that respond to early childhood state requests and provides examples of who to ...Read moreSSIP Phase I Roadmap
This 2014 document provides a description of the activities involved in the development of the SSIP (SPP/APR Indicators C11 and B17) due to OSEP on April 1, 2015. The roadmap ...Read moreThe ABCs of Data Dictionaries
This 2014 brief provides an overview of the basic components of a data dictionary and is designed to educate and inform IDEA Part C and Part B 619 state staff ...Read more
2013
IDEA Part C and Part B 619 State Data Systems: Current Status and Future Priorities
This 2013 report summarizes the results of a 2013 survey of state agency staff on the current status of Part C and Part B 619 data systems, priorities for improvement, ...Read more
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