Common Part C and Part B 619 Data Elements

In this topic, you will learn about the Common Education Data Standards and how these standards can be applied to data systems. You will also understand common acronyms and terminology for Part C and Part B 619 systems.

Learning Objectives

1. Learn about the Common Education Data Standards (CEDS).
2. Learn how to use the CEDS Align and Connect tools to connect Part C and Part B 619 data.
3. Learn the benefits of developing data systems across Part C and Part B 619 programs with common data elements and definitions.

Data Leadership Competencies addressed by this content

• FD-3. Is knowledgeable about relevant policies such as the Individuals with Disabilities Education Act (IDEA), Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), and state regulations that address the privacy and security of Part C/Part B 619 data/records.
• FD-7. Is knowledgeable of policies and procedures required for the governance and management of Part C/Part B 619 data, including those related to the quality and integrity of the data, and the security of and access to those data. 
• IN-2. Demonstrates the ability to establish policies and procedures that address the quality and integrity of Part C/Part B 619 data. 
• IN-3.   Demonstrates the ability to establish policies and procedures that address the security of and access to Part C/ Part B 619 data.
• IN-5.   Demonstrates the ability to delineate appropriate roles and responsibilities for decision-making authority, accountability, and management related to collection, analysis, use, and dissemination of Part C/ Part B 619 data.

Resources

Common Data Elements and Definitions for Part C and 619 Programs
This presentation combines general CEDS information with opportunities for hands-on learning. It starts with an overview that will ensure that participants are knowledgeable in CEDS and how it can help early learning.

Part C IDEA Data Processes Toolkit
Using the Part C IDEA Data Processes Toolkit to document data processes for all 616 and 618 data collections will establish a well-managed process for data collection, validation, and submission. The toolkit contains an overview of the toolkit, Data Collection Protocols, SPP/APR Indicator Protocols, a State Landscape Protocol, a Local EI Program Determinations Protocol, a Data Collections Calendar, and additional resources that provide a structure for documenting data processes.

IDEA Part C Exiting Data Check Tool
The Part C Exiting Data Tool is designed to be used by states as they prepare their IDEA 619 exit data for submission via EDPass. The tool can help states save time by identifying potential format errors, validation errors, and other errors in subtotals or totals. The tool has been updated to allow users to create the EDPass file per the specifications in FS901.

DaSy Part C Data Quick Reference Guide
This DaSy Part C Data Quick Reference Guide is to assist your staff in bringing important information about IDEA Part C data requirements into one document, along with links to relevant websites and resources. This resource can be used by Part C staff who are responsible for the collection, reporting, or analysis of IDEA Part C data.

Reflection / Practice Activities

Are you working in your state to develop a common data vocabulary?

Are you currently using CEDS?

• CEDS ALIGN: Addresses reporting high quality data by providing common data dictionaries (elements, option sets, and technical specifications) Watch the Getting Started with the ALIGN Tools video to learn how to create a CEDS user account and begin accessing the Align and Connect tools. Learn more about CEDS Align
• CONNECT: watch the Getting Stated with The CONNECT Tools video to see how CONNECT facilitates data analysis by recommending analytic approaches (logic and formulas) to address program and policy questions as well as Federal reporting requirements (indicators). Learn more about CEDS Connect

Published April 2023.