Part C and Part B 619 programs rely on data to inform decisions on program improvement, track child and family progress, and report performance to federal, state, and local policymakers and other stakeholders. Using inaccurate or poor quality data to report on program performance or make decisions will result in erroneous conclusions.
Part C and Part B 619 programs collect and maintain large amounts of data, including personally identifiable information (PII), on the children and families they serve. To protect and safeguard Part C and Part B 619 PII and other important data, programs should develop and implement policies that address how these data are secured and who may access the data.
State Part C and Part B 619 programs will encounter the need for changes in their data system(s). Many changes to an existing data system can affect work conducted at the state, local/district, and/or provider levels.
Given the continuing increase in the use of electronic communications (e.g., texting, email, instant messaging, video chatting, Instagram, Facebook, Twitter), it is not surprising that families and Part C and Part B 619 providers use these technologies to communicate and share program information.
State agencies for Part C and Part B 619 regularly receive requests for data from internal and external parties. While protection of personally identifiable information (PII) is paramount, appropriately sharing data can lead to innovations in research, policies, and practices – innovations that benefit children, families, and practitioners/teachers.
It is critical that Part C and Part B 619 governance policies address record retention and data destruction. In developing their own policies and procedures, it is essential to review relevant federal and state agency regulations regarding data retention and destruction.
This Special Collection displays the variety of resources we utilized when drafting and creating the DaSy Data Governance and Management toolkit.