System Challenge: Data System
Consider this scenario…
Your current data system has very limited capability to produce reports for your local programs/districts. They can export all of the data to create their own reports, but you want to develop both standard and ad hoc reports that state staff and providers can access online. Your team has been asked to develop this reporting capability in order to promote data use in your state.
In completing the self-assessment, your stakeholder group identifies the level of implementation for each of the Elements of Quality for the six Quality Indicators of the Data Use subcomponent along with supporting evidence.
As a result, the self-assessment reveals that Quality Indicators DU1 through DU4 contain the highest priority elements in need of improvement to respond to the challenge your state faces. Knowing these priorities will assist your state in planning, developing and disseminating data products or use by state and local programs/districts. After implementing activities to address those elements, your state will focus improvement efforts on Quality Indicators DU5 and DU6.
Your team uses the results of the self-assessment to identify what you need to improve to effectively plan for, develop and disseminate data products to better promote data use. The information is used to help set priorities for your action planning and development and for dissemination strategies.
Specifically, you determine that you have adequately identified all your stakeholder groups, but that you need to gather more input from some of them, particularly program/district administrators and service providers, on their data needs in the general areas of accountability, program management and operations, and program improvement. You decide to form a small work group, including stakeholders, to plan and prioritize the development of standard and ad hoc reports. You will consider multiple approaches to present data, including data visualization to create engaging data displays. You also decide that you need input on how best to disseminate these data products. Finally, you determine the need to identify and develop the supporting documentation to assist local programs/districts in their interpretation and use of the data.
- Stakeholder selection and communication
- Stakeholder meeting facilitation
- Priority selection of activities to address improvement
- Action planning and implementation
- Evaluation of state efforts
Be sure to take a look at DaSy resources, particularly Critical Questions About Early Intervention and Early Childhood Special Education to help identify the kinds of questions your stakeholders may want to address, and the Data Visualization Toolkit for tips on how to create engaging data displays and products. Finally, use the information provided in Considerations for Implementing System Change to help guide implementation of your improvement plan activities to improve your Data System.
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