- Overview
- Introduction
- Data Breach Response
- Data Quality
- Data Security and Access
- Data System Changes
- Public Reporting
- Electronic Communications
- Data Requests
- Data Retention and Destruction
- Data Governance Resources
This Special Collection highlights the variety of resources we used when drafting and creating the Data Governance toolkit. The resources are separated below into two categories: General Data Governance and Management Resources, and By Section Resources – those used to help draft the content in each section. Links to the resources can be found in each of the individual sections and have been compiled below for ease of access.
General Data Governance Resources
Center for IDEA Data System (DaSy) websiteWhen crafting Data Governance and Management policy, two DaSy topics are key: Data Governance Topic Collection, which offers resources from DaSy and other TA providers. Data Governance ...Read more
HHS Administration for Children and Families (ACF)This federal agency offers a new resource specific to Data Governance and Management: Best Practices in Data Governance and Management for Early Care and Education: Supporting ...Read more
Statewide Longitudinal Data Systems (SLDS) grant programThis technical assistance project offers 3 helpful resources for data governance: Technical Brief 2. Data Stewardship: Managing Personally Identifiable Information in Electronic Student Education Records (NCES ...Read more
Privacy Technical Assistance Center (PTAC) websiteThe U.S. Department of Education’s Privacy Technical Assistance Center (PTAC) offers two very helpful data governance resources: Data Governance and Stewardship, a 7-page brief last updated ...Read more
Traveling Through Time: The Forum Guide to Longitudinal Data Systems (Book III)This 2011 electronic book is the third in a four-part series about longitudinal data systems. It provides guidance on organizational issues, how to keep the ...Read more
Resources by Section
Specific resources for each section of the Data Governance Toolkit.
Data Breach and Response Policy
- Data Breach Response ChecklistThis 14-page document from the U.S. Department of Education’s Privacy Technical Assistance Center (PTAC) offers specific actions to be taken before a breach and in ...Read more
List of State Data Breach LawsThis webpage from the National Conference of State Legislatures offers an interactive map listing each state’s student data privacy laws, links to several individual state ...Read more
Data Quality
IDEA Data Center (IDC)The IDEA Data Center (IDC) offers a variety of resources related to Data Quality in their Resource Library. Visit IDEA Data Center Resource LibraryRead more- Building a Culture of High Quality DataThis 2016 presentation from the IDEA Data Center’s Interactive Institute featured a panel of staff from the Data Quality Campaign (DQC) and the Georgia Department ...Read more
- Working Principles of High-Quality IDEA DataThis IDEA Data Center (IDC) infographic provides definitions of key principles of high-quality IDEA data. View Working Principles of High-Quality IDEA Data InfographicRead more
Data Security and Access
Privacy and Confidentiality – Special CollectionTopics » Privacy and Confidentiality The use of quality early intervention and education data enables policymakers, administrators, educators, service providers and parents to design and implement ...Read more
Data System Changes
Why The Change Management Process Is Important For Disaster Recovery:This June 2014 article from the TechTarget Network addresses the importance of the change management process for disaster recovery. Specific roles and activities are ...Read more
Public Reporting
- Interactive Public Reporting EngineThe IDEA Data Center’s Interactive Public Reporting Engine uses the IDEA Section 618 data states submit to OSEP to create easy-to-read charts and graphs. This ...Read more
Best Practices for Determining Subgroup Size in Accountability Systems While Protecting Personally Identifiable Student InformationThis 2017 report from the Institute of Education Sciences’ National Center for Education Statistics was created to assist states as they develop accountability systems that ...Read more- Statistical Methods for Protecting Personally Identifiable Information in Aggregate ReportingThis 2010 Statewide Longitudinal Data Systems (SLDS) Technical Brief addresses the unintended disclosure of personally identifiable information (PII), current disclosure prevention practices that retain some ...Read more
Data De-identification: An Overview of Basic TermsThis 2014 document is intended to assist early intervention service programs and providers and preschool special education programs and agencies in maintaining compliance with privacy ...Read more
Frequently Asked Questions: IDEA Early Childhood – Disclosure AvoidanceThis 2014 document is an adaptation of the 2012 release of Frequently Asked Questions – Disclosure Avoidance intended for K-12 audiences. Presented here in the ...Read more
Electronic Communications
- Email and Student PrivacyThis 2016 video from the U.S. Department of Education’s Privacy Technical Assistance Center (PTAC) walks you through best practices on how to email student information. View ...Read more
- Understanding the Confidentiality Requirements Applicable to IDEA Early Childhood Programs FAQSThe U.S. Department of Education’s Office of Special Education Programs (OSEP) developed these Frequently Asked Questions (FAQs) to assist early childhood programs under the Individuals ...Read more
Identity Authentication Best PracticesThis 2012 brief offers best practice recommendations for developing and implementing effective authentication processes to help ensure that only appropriate individuals and entities have access ...Read more
Data Security: Top Threats to Data ProtectionThis 2011 brief outlines critical threats to educational data and information systems. Threats are divided into two categories: technical and non-technical. A brief description of ...Read more
Data Requests
- Forum Guide to Supporting Data Access for Researchers: A State Education Agency Perspective.This 2012 report from the National Center for Education Statistics (NCES) recommends a set of “core” practices, operations, and templates that can be adopted and ...Read more
A Little Privacy Please? Safeguarding the Privacy of Young Children with Disabilities under IDEA and FERPAThis webinar featured privacy and legal experts from the U.S. Department of Education discussing answers to frequently asked questions related to privacy and confidentiality for ...Read more- Understanding the Confidentiality Requirements Applicable to IDEA Early Childhood Programs FAQSThe U.S. Department of Education’s Office of Special Education Programs (OSEP) developed these Frequently Asked Questions (FAQs) to assist early childhood programs under the Individuals ...Read more
Data Partnerships
- Data Sharing Agreement Checklist for IDEA Part C and Part B 619 Agencies and ProgramsThis 2014 document is an adaptation of the 2012 release of “Data Sharing Agreement Checklist” intended for K-12 audiences. Presented as a checklist, the document ...Read more
Data Retention and Destruction Policy
- Best Practices for Data DestructionThis 2014 document from the U.S. Department of Education’s Privacy Technical Assistance Center (PTAC) is a best practices guide on properly destroying sensitive student data ...Read more
Published February 2021.