Data Governance Resources

Data Governance Resources [PDF]

This Special Collection displays the variety of resources we utilized when drafting and creating the DaSy Data Governance and Management toolkit. The resources are separated below into two categories:

  • Overall Resources – these are general Data Governance and Management Resources.
  • By Section Resources – these are the resources that were used to help draft the content in each section. Links to the resources can be found in each of the individual sections and have been compiled below for ease of access.

General Data Governance Resources

Center for IDEA Data System (DaSy) website Center for IDEA Data System (DaSy) websiteWhen crafting Data Governance and Management policy, two DaSy topics are key: Data Governance Topic Collection, which offers 36 resources from DaSy and other TA providers. Data ... Read more

HHS Administration for Children and Families (ACF) HHS Administration for Children and Families (ACF)This federal agency offers two resources specific to Data Governance and Management: Best Practices in Data Governance and Management for Early Care and Education: Supporting Effective ... Read more

Statewide Longitudinal Data Systems (SLDS) grant program Statewide Longitudinal Data Systems (SLDS) grant programThis technical assistance project offers 3 helpful resources for data governance: Technical Brief 2. Data Stewardship: Managing Personally Identifiable Information in Electronic Student Education Records (NCES ... Read more

Privacy Technical Assistance Center (PTAC) website Privacy Technical Assistance Center (PTAC) websiteThe U.S. Department of Education’s Privacy Technical Assistance Center (PTAC) offers two very helpful data governance resources: Data Governance and Stewardship, a 7-page brief last updated ... Read more

Traveling Through Time: The Forum Guide to Longitudinal Data Systems (Book III: Effectively Managing LDS Data) Traveling Through Time: The Forum Guide to Longitudinal Data Systems (Book III: Effectively Managing LDS Data)This 2011 electronic book is the third in a four-part series about longitudinal data systems (LDS). It provides guidance on organizational issues, how to keep ... Read more


Resources by Section

With the exception of Purpose, Structure, Process and Data Partnerships, there are specific resources for each section of our Data Governance and Management Toolkit.

Data Breach and Response Policy

Data Breach Response Checklist Data Breach Response ChecklistThis 14-page document from the U.S. Department of Education’s Privacy Technical Assistance Center (PTAC) offers specific actions to be taken before a breach and in ... Read more

List of State Data Breach Laws List of State Data Breach LawsThis webpage from the National Conference of State Legislatures offers an interactive map listing each state’s student data privacy laws, links to several individual state ... Read more


Data Quality

IDEA Data Center (IDC) IDEA Data Center (IDC)The IDEA Data Center (IDC) offers a variety of resources related to Data Quality in their Resource Library. Link to website Read more

Building a Culture of High Quality Data Building a Culture of High Quality DataThis 2016 presentation from the IDEA Data Center’s Interactive Institute featured a panel of staff from the Data Quality Campaign (DQC) and the Georgia Department ... Read more

Working Principles of High-Quality IDEA Data Working Principles of High-Quality IDEA DataThis IDEA Data Center (IDC) infographic provides definitions of key principles of high-quality IDEA data. Link to Infographic Read more


Data Security and Access

Privacy and Confidentiality Privacy and ConfidentialityThe use of quality early intervention and education data enables policymakers, administrators, educators, service providers and parents to design and implement effective practices to improve ... Read more


Data System Changes

Why The Change Management Process Is Important For Disaster Recovery: Why The Change Management Process Is Important For Disaster Recovery:This June 2014 article from the TechTarget Network addresses the importance of the change management process for disaster recovery. Specific roles and activities are ... Read more


Public Reporting

Interactive Public Reporting Engine Interactive Public Reporting EngineThe IDEA Data Center’s Interactive Public Reporting Engine uses the IDEA Section 618 data states submit to OSEP to create easy-to-read charts and graphs. This ... Read more

Best Practices for Determining Subgroup Size in Accountability Systems While Protecting Personally Identifiable Student Information Best Practices for Determining Subgroup Size in Accountability Systems While Protecting Personally Identifiable Student InformationThis 2017 report from the Institute of Education Sciences’ National Center for Education Statistics was created to assist states as they develop accountability systems that ... Read more

Statistical Methods for Protecting Personally Identifiable Information in Aggregate Reporting Statistical Methods for Protecting Personally Identifiable Information in Aggregate ReportingThis 2010 Statewide Longitudinal Data Systems (SLDS) Technical Brief addresses the unintended disclosure of personally identifiable information (PII), current disclosure prevention practices that retain some ... Read more

Data De-identification: An Overview of Basic Terms Data De-identification: An Overview of Basic TermsThis 2014 document is intended to assist early intervention service programs and providers and preschool special education programs and agencies in maintaining compliance with privacy ... Read more

Frequently Asked Questions: IDEA Early Childhood – Disclosure Avoidance Frequently Asked Questions: IDEA Early Childhood - Disclosure AvoidanceThis 2014 document is an adaptation of the 2012 release of Frequently Asked Questions – Disclosure Avoidance intended for K-12 audiences. Presented here in the ... Read more


Electronic Communications

Email and Student Privacy Email and Student PrivacyThis 2016 video from the U.S. Department of Education’s Privacy Technical Assistance Center (PTAC) walks you through best practices on how to email student information. Link ... Read more

Understanding the Confidentiality Requirements Applicable to IDEA Early Childhood Programs FAQS Understanding the Confidentiality Requirements Applicable to IDEA Early Childhood Programs FAQSThe U.S. Department of Education’s Office of Special Education Programs (OSEP) developed these Frequently Asked Questions (FAQs) to assist early childhood programs under the Individuals ... Read more

Identity Authentication Best Practices Identity Authentication Best PracticesThis 2012 brief offers best practice recommendations for developing and implementing effective authentication processes to help ensure that only appropriate individuals and entities have access ... Read more

Data Security: Top Threats to Data Protection Data Security: Top Threats to Data ProtectionThis 2011 brief outlines critical threats to educational data and information systems. Threats are divided into two categories: technical and non-technical. A brief description of ... Read more


Data Requests

Forum Guide to Supporting Data Access for Researchers: A State Education Agency Perspective. Forum Guide to Supporting Data Access for Researchers: A State Education Agency Perspective.This 2012 report from the National Center for Education Statistics (NCES) recommends a set of “core” practices, operations, and templates that can be adopted and ... Read more

A Little Privacy Please? Safeguarding the Privacy of Young Children with Disabilities under IDEA and FERPA A Little Privacy Please? Safeguarding the Privacy of Young Children with Disabilities under IDEA and FERPAThis webinar featured privacy and legal experts from the U.S. Department of Education discussing answers to frequently asked questions related to privacy and confidentiality for ... Read more

Understanding the Confidentiality Requirements Applicable to IDEA Early Childhood Programs FAQS Understanding the Confidentiality Requirements Applicable to IDEA Early Childhood Programs FAQSThe U.S. Department of Education’s Office of Special Education Programs (OSEP) developed these Frequently Asked Questions (FAQs) to assist early childhood programs under the Individuals ... Read more

FERPA Exceptions Summary FERPA Exceptions SummaryA 2014 resource from the U.S. Department of Education’s Privacy Technical Assistance Center (PTAC), the FERPA Exceptions Summary is intended to be a handy visual ... Read more


Data Partnerships

Data Sharing Agreement Checklist for IDEA Part C and Part B 619 Agencies and Programs Data Sharing Agreement Checklist for IDEA Part C and Part B 619 Agencies and ProgramsThis 2014 document is an adaptation of the 2012 release of “Data Sharing Agreement Checklist” intended for K-12 audiences. Presented as a checklist, the document ... Read more


Data Retention and Destruction Policy

Best Practices for Data Destruction Best Practices for Data DestructionThis 2014 document from the U.S. Department of Education’s Privacy Technical Assistance Center (PTAC) is a best practices guide on properly destroying sensitive student data ... Read more